Terms & Conditions
Website Terms for Our Community
These Terms & Conditions explain the rules for using the Al Ikhlas Afghan Limburg website, submitting membership registrations, making donations, participating in community activities, and using website content.
By using this website, registering as a member, submitting a form, or making a payment or donation, you agree to these Terms & Conditions. If you do not agree, please do not use the website or submit personal information through it.
Last updated: [Insert date before publishing]
About the Organization
Al Ikhlas Afghan Limburg is a non-profit Afghan Cultural and Islamic Community organization based in Limburg Province, Belgium. The organization supports Afghan families, youth, newcomers, students, and workers through education, community support, cultural activities, integration guidance, networking, and future mosque and community-centre projects.
Contact details, official address, bank information, and social media links must be confirmed by the organization before publishing this page.
1. Use of This Website
You may use this website for lawful, respectful, and community-related purposes only. You agree not to misuse the website, attempt unauthorized access, upload harmful files, disrupt website services, or submit false, offensive, misleading, or unlawful information.
The organization may restrict access, remove content, or take appropriate action if the website is used in a way that harms the organization, its members, volunteers, or visitors.
2. Membership Registration
Visitors may apply for membership through the online registration form. The form may request personal, contact, address, family, identity, membership, payment, and legal-consent information. Required fields must be completed accurately.
Submitting the form does not automatically guarantee active membership. New registrations may remain Pending until reviewed and approved by the committee or authorized admin team. The organization may request additional information where needed.
3. Member Responsibilities
Members are expected to respect the values, reputation, and mission of Al Ikhlas Afghan Limburg. Members should provide truthful information, pay agreed membership contributions on time, treat others with respect, follow community rules, and support the organization’s activities where possible.
The organization may suspend, refuse, or terminate membership if a member provides false information, misuses the website, violates community rules, or acts in a way that damages the organization or community.
4. Identity Documents and Verification
The membership process may require the upload of identity documents such as ID front and ID back files. These documents are used for membership verification and administration only.
Because identity documents are sensitive, access should be limited to authorized admins. Members should not upload documents that are not requested or that belong to another person without permission.
5. Membership Fees
Membership contribution amounts, membership types, renewal rules, and payment schedules may be defined by the organization and may change from time to time. The applicable amount should be clearly shown before payment.
Membership fees support the organization’s community activities, administrative needs, and long-term projects, including the future mosque and community centre where applicable.
6. Donations
Visitors may donate to support the organization’s general community work or the Mosque Project. Donation amounts may include preset options such as €10, €25, €50, €100, or a custom amount.
Unless clearly stated otherwise, donations are voluntary contributions to the organization and are used to support its non-profit community mission. Donors should ensure that donation details are correct before submitting payment.
7. Payment Methods
The website may support payment methods suitable for Belgium, including Bancontact, Bank Transfer / SEPA, and QR-code payment. Payments may be processed through a third-party payment provider such as Mollie, Stripe, or another approved provider.
Bank-transfer payments may be marked as Pending until the organization confirms receipt. Failed, cancelled, or pending payments may not complete membership activation or donation confirmation until resolved.
8. Receipts and Confirmation Messages
After a successful membership payment or donation, the website may display a success message and may send an email confirmation, Member ID, payment reference, or receipt where available.
Any receipt generated by the website is for payment confirmation and administrative record purposes. It should not be treated as an official tax certificate unless the organization has confirmed that it is legally authorized to issue such certificates.
9. Refunds and Payment Corrections
Membership payments and donations are generally intended to support the organization and its community projects. Refund requests, duplicate payments, incorrect amounts, or payment errors should be reported to the organization as soon as possible.
The organization will review refund or correction requests case by case, considering the payment method, transaction status, administrative costs, and applicable rules.
10. Events and Community Activities
The website may publish upcoming events, past events, news, announcements, photo galleries, and videos. Event dates, times, locations, and availability may change due to organizational, venue, weather, security, or community reasons.
Participants are expected to behave respectfully during events and follow instructions from organizers and volunteers. The organization may refuse participation where necessary to protect safety, order, or community standards.
11. Photos, Videos, and Community Media
The organization may publish photos or videos from public community events, activities, and gatherings to show community work and keep members informed. Where individual consent is required, the organization should collect and respect that consent.
If you believe a photo or video should be removed, please contact the organization with enough information to identify the media. The organization will review reasonable removal requests.
12. User Submissions and Contact Forms
When you submit a contact form, membership form, donation form, file upload, message, or other information, you confirm that the information is accurate and that you have the right to submit it.
You agree not to submit harmful files, spam, offensive messages, fake information, or content that violates the rights of others. The organization may store and review submissions for administrative, membership, donation, and communication purposes.
13. Intellectual Property
Unless otherwise stated, the website design, text, logo, layout, images, icons, downloadable materials, and other content belong to Al Ikhlas Afghan Limburg or are used with permission.
You may view and share website pages for personal and community purposes, but you may not copy, resell, reproduce, or modify website content for commercial use without written permission from the organization.
14. External Links and Third-Party Services
The website may contain links to third-party websites or services such as payment providers, social media platforms, Google Maps, YouTube, Facebook, WhatsApp, analytics tools, or anti-spam tools.
The organization is not responsible for the content, availability, privacy practices, or terms of third-party websites. Your use of those services may be subject to their own terms and policies.
15. Website Availability and Security
The organization aims to keep the website secure, functional, and accessible. However, the website may occasionally be unavailable due to maintenance, hosting issues, technical faults, security updates, or circumstances beyond the organization’s control.
The organization does not guarantee that the website will always be uninterrupted, error-free, or free from every possible security risk. Visitors should use reasonable care when submitting information online.
16. Privacy and Data Protection
Personal data is handled according to the website’s Privacy Policy. The Privacy Policy explains what data is collected, why it is collected, how it is used, how long it may be kept, and what rights users may have.
Before submitting membership information, identity documents, contact forms, or payments, users may be asked to accept the Privacy Policy and provide consent where required.
17. Limitation of Liability
The website and its content are provided for general community information and administrative purposes. While the organization tries to keep information accurate and updated, it cannot guarantee that all content is complete, current, or free from errors at all times.
To the maximum extent permitted by applicable law, Al Ikhlas Afghan Limburg is not responsible for indirect losses, technical issues, third-party service failures, or decisions made based only on website content.
18. Changes to These Terms
The organization may update these Terms & Conditions from time to time to reflect changes in website features, membership processes, donation systems, payment methods, legal requirements, or organizational policies.
The updated version will be published on this page with a revised date. Continued use of the website after changes are published means you accept the updated Terms & Conditions.
19. Governing Law
These Terms & Conditions are intended to be governed by the applicable laws of Belgium and, where relevant, European Union rules. Any dispute should first be addressed through respectful communication with the organization.
If a dispute cannot be resolved informally, it may be handled by the competent authorities or courts in Belgium, unless applicable law requires another procedure.
20. Contact
For questions about these Terms & Conditions, membership, donations, payments, events, or website use, please contact the organization:
Organization: Al Ikhlas Afghan Limburg
Email: [info@alikhlas-limburg.be]
WhatsApp: [+32 … …]
Address: [Street, House No., Postal Code, City, Limburg, Belgium]
Publishing Reminder
Important: This Terms & Conditions page is a practical website template prepared for the Al Ikhlas Afghan Limburg project based on the supplied website requirements. Before publishing, the organization should review the final text, contact details, payment provider details, refund policy, privacy links, and legal wording.